Where gyms, studios & martial arts academies lose revenue
These gaps are costing you thousands every month.
65%
of gym leads call only once then move on
Missed Calls
Phone rings during classes. Nobody at the desk. Lead joins another gym.
78%
of prospects join whoever replies first
Slow DM Response
Instagram DM asking about classes sits for hours. They sign up elsewhere.
30–40%
average trial no-show rate
Trial No-Shows
Free trial booked, no reminders. They forget and never come.
50%
of new members leave within 6 months
Member Drop-Off
Member goes quiet. No check-in, no re-engagement. They cancel.
Revenue Impact
Gym Memberships
£3,000–£5,000
lost per month from missed trial bookings and slow responses
Personal Training
£2,000+
lost per month from members not upsold to PT packages
⚠ Your leads are already interested. The system just isn't converting them fast enough.
The Solution
Everything. Automated.
Six systems working together — 24 hours a day, without a single hire.
01
🎯
AI Receptionist
Never miss a lead again
AI answers 24/7, qualifies leads, books trials and classes — automatically.
Answers Instantly — every call picked up in under 2 seconds, 24/7
Qualifies Leads — goals, experience, schedule to match the right class
Books Trials & Classes — directly into your calendar with instant confirmation
LIVE DEMO CONVERSATION
AI
Hi, thank you for calling Iron Athletics. My name is Sam, how can I help you today?
P
Hey, my son is interested in starting martial arts. What classes do you have?
AI
That is great to hear! We have classes for all ages and experience levels. We offer a free 2-week trial so your son can see if he enjoys it. Shall I book him in for a taster session?
02
📱
WhatsApp & Social DMs
Respond instantly on every channel
Respond instantly on every channel your leads use.
WhatsApp: "How much is a gym membership?" → pricing + free day pass link in seconds
Instagram DM: "Do you do boxing classes?" → class schedule + trial booking link instantly
Every channel covered — 24/7 without any staff involvement
📋
WhatsApp
"How much is a gym membership?" → pricing + free day pass link in seconds
✅
Instagram DM
"Do you do boxing classes?" → class schedule + trial booking link instantly
📈
Every channel covered
24/7 without any staff involvement
03
🔔
Smart Reminders
Reduce trial no-shows
Automated reminders at the perfect time to maximise attendance.
Watch the AI handle real gym membership enquiries on Instagram — answering instantly, qualifying the lead, and pushing to a trial booking — all without any staff involvement.
Demo video coming soon
Vimeo link will be added on deployment
What you will see in this demo
0:00
Demo intro: AI assistant integrated directly into Instagram — every inbound DM handled automatically, 24 hours a day.
0:15
AI configured for RJ Fitness (gym in London) — trained on memberships, class schedule, PT packages, and booking CTAs.
0:26
Live Instagram DM: "What memberships do you have?" — AI replies with all membership options and a booking call to action within seconds.
0:44
Live Instagram DM: "Do you offer 1:1 PT?" — AI answers with PT package details and pushes the lead toward booking a consultation.
1:21
System architecture revealed: Make.com + OpenAI Assistants API + GoHighLevel — all working together to handle and convert every lead.
2:37
"Saves a huge amount of time and allows you to handle every single lead and respond to them within minutes — boosting customer service."
What a client said
“50 bookings generated in 4 weeks with 70-80% turn-up rate — unbelievable”
M
Meridian Kung Fu
Martial Arts Academy — UK
Same system. Built specifically for your business. Live in 7 days.
Ready to see this built for your business?
This is not a generic demo. This is built for businesses like yours.
In a 15-minute call, Rahul and the Mamba AI team will walk you through exactly what this system looks like configured for your specific business — your services, your calendar, your voice.